www.boardroomsource.com/how-to-organise-a-successful-virtual-board-meeting/
Board Meetings are an official gathering in which a board of directors discuss plans, take major decisions and set policies for their organization. Board members discuss strategies to encourage growth of a company, while also assessing the performance of the company and addressing any issues that might hinder its growth. In board meetings, the focus is usually on key issues like budgets and expanding into new markets. The board may decide to amend or adopt bylaws, approve certain transactions and ratify previous decisions taken by the board. These important decisions are documented in board meeting minutes.
The chair of a meeting will usually provide a brief overview of the most important events that occurred since the last board meeting. This includes a review on the key performance indicators, such as sales, marketing traffic and market share. The board should also look at any areas that are not meeting their targets and work with the board to identify solutions that will assist the company in improving its performance.
After clearing out any outstanding items, the board can begin to discuss agenda items. The board should engage in lively, interactive discussions about the topics. This allows all members to contribute their opinions and participate in the debate. The chair should allow all members to speak out and still retain control over the meeting. The chair of the board will usually call all motions for a vote once the discussion has ended. Once the results are in the board can move on to the next item on the agenda.